Privacy Policy

The American Cave Conservation Association, Inc.
Privacy Policy

Updated February 22, 2026

About Us

The American Cave Conservation Association (ACCA) is a 501(c)(3) nonprofit organization dedicated to the protection of caves, karstlands and groundwater. Our Federal Tax ID is 54-1173405. Memberships and donations are tax-deductible to the fullest extent allowed by law.

This privacy policy applies to all information received by ACCA, both online and offline and includes our websites as well as social media sites, and electronic, written and oral communications.

Sharing of Donor Information

We do not sell or trade donor names or personal information.

From time to time, ACCA may share limited contact information with trusted partner organizations for purposes that directly align with our conservation and education mission, such as promotion of the National Cave and Karst Management Symposium or other mission-related initiatives.

Any such sharing is carefully considered and limited to organizations whose work supports cave conservation, education, or stewardship. We do not authorize the use of our mailing lists for unrelated commercial marketing purposes.

Donors may request that their contact information not be shared by contacting membership@caveconservation.com

Personal Information ACCA May Collect Online and Offline

ACCA may collect personal information provided including name(s), mailing addresses, telephone number(s), email addresses, and information necessary to process memberships, donations, event registrations, or purchases.

Hidden River Cave Reservations

Our website reservations are handled through PeekPro Secure Booking Software.

Website Contact Forms

Our website contact forms collect names, email addresses and messages. This information is provided by the website user and is utilized to respond to inquiries.

Memberships And Donations

When you make a donation or purchase a membership through our website, you are redirected to a secure third-party payment processor. ACCA does not directly collect, process, or store credit card or bank account information on our website.

Secure payment processing for memberships, donations, and recurring pledges is handled through SafeSave™. Account information for recurring pledges or monthly giving is encrypted and stored securely by SafeSave™ for automatic processing of future payments.

By submitting payment information through the secure processor, you authorize the processor to charge the account provided for the amount specified in the transaction.

ACCA receives and maintains donor information such as name(s), mailing address(es), email address(es), phone number(s), and transaction details necessary to maintain donor records and provide receipts.

You may notify us at any time if you wish to discontinue a recurring pledge by emailing: membership@caveconservation.com

Online Shop Purchases

When you purchase items from our online shop, secure payment processing is handled by PayPal. ACCA does not directly collect or store credit card or bank account information for shop transactions.

In order to fulfill and ship your order, we collect and use purchaser name(s), mailing address(es), email address(es), and phone number(s). This information is used solely for order processing, shipping, and customer service related to your purchase.

We do not sell, trade, or distribute customer information to third parties for marketing purposes.

How ACCA Uses Personal Information Collected Online And Offline

We use personal information only for the purpose for which it is submitted, such as to reply to messages, handle member and donor correspondence, and to alert you to cave conservation news, action items and special events or programs.

Help Us Keep Your Personal Information Accurate

If your personal information changes or you would like to review the personal information we may have on file, please email your updated information or your request to: membership@caveconservation.com

Computer Tracking and Cookies

Our websites do not collect personal information unless it is voluntarily provided by visitors.

We use standard website analytics tools to collect non-identifying information such as the number of visits to our site, the type of device or browser used, approximate geographic region, and general usage patterns. This information helps us improve website performance and user experience.

Cookies are small data files stored on your device that help websites function properly and improve user experience. ACCA uses cookies for basic site functionality and analytics. These cookies do not collect sensitive personal information and are not used for commercial marketing purposes.

Most web browsers allow you to manage or disable cookies through your browser settings.

Residents Of The European Union

General Data Protection Regulation (GDPR)

If you are located in the European Union, you have certain rights under the General Data Protection Regulation (GDPR) regarding your personal data.
These rights may include:

• The right to request access to the personal information we hold about you
• The right to request correction of inaccurate or incomplete information
• The right to request deletion of your personal data, where applicable
• The right to restrict or object to certain processing activities
• The right to request a copy of your data in a portable format

ACCA processes personal information only for legitimate organizational purposes, such as processing memberships and donations, responding to inquiries, fulfilling purchases, and communicating conservation-related updates.
If you are an EU resident and have questions about your data or wish to exercise your rights under GDPR, please contact us at: membership@caveconservation.com

We will respond to such requests in accordance with applicable data protection laws.

California Residents

California Consumer Privacy Act (CCPA)

If you are a resident of the State of California, you may have certain rights under the California Consumer Privacy Act (CCPA) regarding your personal information.
These rights may include:

• The right to request disclosure of the categories and specific pieces of personal information we collect about you
• The right to request deletion of personal information we have collected from you, subject to certain legal exceptions
• The right to request information about how your personal data is used
• The right to non-discrimination for exercising your privacy rights

ACCA does not sell personal information to third parties.

If you are a California resident and would like to make a request regarding your personal information, please contact us at: membership@caveconservation.com

We will respond to verified requests in accordance with applicable law.